1.1. To Join: A prospective member shall appear in person at two meetings, the first time to become acquainted with the members and organization, and the second to request admission as a member. Acceptance shall be decided at that second meeting by a majority vote of the members present. Upon payment of dues, THAT INDIVIDUAL BECOMES A MEMBER.
1.2. ACTIVE MEMBER: An active member must meet the following qualifications:
1.2.1. Dues are current.
1.2.2. Has not missed more than the last three (3) consecutive regular meetings, or has just joined.
1.2.3. In cases of unusual circumstances, a member may appeal to the executive committee to be reclassified as an active member.
1.2.4. A member who owes the organization money forfeits rights to membership privileges until the debt has been recovered. The executive committee shall maintain a record of individuals owing the organization and can initiate attempts to collect such debts.
1.3. STIPENDS: In order to receive stipends to seminars, workshops, conventions, etc.:
1.3.1 A member must be in good standing;
1.3.2. Must have attended four of the last 6 of the most recent regular meetings;
1.3.3. A majority vote of the members present at a given meeting has waved some or all of the previous conditions for a particular event.
Dues are paid annually based on a calendar year, payable any time in the calendar year, and shall not be prorated. Dues must be paid by February 15 in order for one to be represented and to have voting privileges at the national ACB convention. The dues and the several types of membership are as follows:
2.1. full members shall pay fifteen dollars annual dues.
2.2. full members who also hold life membership in the national ACB shall pay ten dollars annual dues.
2.3. Both Junior and student members shall pay ten dollars annual dues . Junior members are under 18 years of age and have no voting privileges. Student members are over 18 years and have voting privileges.
3.1. The president and treasurer, and any other individual(s) having signature access to the assets of this corporation shall be bonded for the approximate amount equal to the liquid assets of the organization.
3.2. The treasurer, or any alternative financial agent of the organization, may not disburse funds of this organization of more than three hundred dollars for any single transaction without first securing authorization through a majority vote of either the members or of the Executive Committee.
4.1. One shall be an active member in this organization, as described in Article 1.2 of these Bylaws, in order to vote on matters concerning this organization. However, one must be an active member for at least three months prior to an election to have the right to vote in that election.
4.2. Secret balloting shall be required when electing officers.
The time and site of monthly meetings shall be determined by a majority vote of the membership or by the Executive Committee in the absense of the membership.
6.1. For conduct detrimental to the organization, while representing the organization, any member may be expelled from the organization by a majority vote of the membership.
6.2. Malfeasance of office by any officer shall result in the expulsion of that officer from the organization upon a majority vote at any meeting, and legal action against that person shall be taken if warranted.
6.3. Anyone subject to the proceedings of expulsion from this organization shall be notified of the pending action no less than twenty days prior to that meeting, and must have the opportunity to speak in his / her own defense.
6.4. In light of behavior by any member detrimental to this organization or to other member(s) in connection with organization activities, the president may appoint a Disciplinary Committee to review and make recommendations to the membership or Executive Committee on actions to be taken. A member subject to such disciplinary action has the choice of requesting private hearing and decision before the Executive Committee or the more public procedure before the membership as described in this article. The Disciplinary Committee can recommend expulsion with a final decision being made by the membership or the Executive Committee. Such a disciplinary committee may be appointed only for individual cases and shall be dissolved immediately after making its recommendations.
Copies of all records, documents, and correspondence pursuant to the business of this organization, held by any officer, shall be maintained and kept in a readily available format for quick and convenient access. Such formats would include print, or electronic medium such as word processed documents, spread sheet, and database files, with the objective being that documents shall be readily deliverable in print or standard electronic format for audit purposes. All such information shall be made available only upon the direction and authority of the president or the Executive Committee.
9.1. GRANT POLICY: All grants of funds or services by this organization are purely voluntary and are made in the interest of the betterment of visually impaired persons in the community. this organization is in no way obligated to honor any particular requests for funds or services on any basis or criteria. However, grants must be based upon the furtherance of the goals and objectives as stated in Article 2 of the constitution of this organization and upon the decision of the Grants and Awards committee, the executive committee, and the membership assembled.
9.2. CRITERIA OF GRANT DISBURSEMENT: Stipends, grants, or awards may be for workshops, seminars, or various activities to increase knowledge of people who are blind on legislation, public policy, disabilities, or conditions of blindness. It is an objective of this organization to attempt to assist people who are blind, in some small way, to attend special events in recreation or the arts, or for special events geared to the needs and interests of blind persons, that assistance including but not being limited to expenses, transportation, and/or adaptations. This organization may consider modest grants for training facilities in regard to blindness, educational expenses for people who are blind, and adaptive equipment and/or technology for blind persons. However, a balance shall be maintained to serve the widest number of interests with a budgetary constraint that enables this organization to continue with a program of grants in future years.
9.3. PROCEDURE FOR GRANT REQUESTS: All requests for grants shall be submitted in writing and with as much detail as possible to the Grants and Awards Committee. Subsequently, the committee shall make an initial presentation of the request to the membership assembled. The Grants and Awards Committee shall review and refer such request to the Executive Committee with a notation of "recommend", "do not recommend", or "no recommendation". The Executive Committee, with the consultation of the treasurer, shall be allowed at least 30 days to review the request before it is returned to the Grants and Awards committee with a notation of "recommend", "do not recommend", or "no recommendation". Grant requests, after said procedure, shall be presented earliest possible by the Grants and Awards Committee to the membership assembled with notation of the various recommendations. Members of the Grants and Awards Committee and/or the Executive Committee shall be prepared to discuss their recommendations with the membership assembled. For a grant to be approved, a majority vote of the membership assembled is necessary. No request for grants may be taken directly to the membership. Prior review and recommendation by the Executive Committee is required.
9.5. NOTIFICATION OF GRANT APPROVAL: Requesters will be notified as soon as possible after a decision is rendered. Such notification may not necessarily include explanation of, or reasons, for a particular decision.
9.6. Requests for grants may be denied by the Grants and Awards Committee, the Executive Committee, or the membership assembled on the basis of insufficient information, on the basis that it is not within the grant guidelines of this organization, or upon budgetary constraints of this organization.
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